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info@eltoma-global.com
info@eltoma-global.com
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Administrative & Secretarial Support on Cyprus
Comprehensive Corporate Secretariat Services to Ensure Statutory Compliance and Governance in Cyprus
Cyprus-incorporated companies of all sizes and sectors
Holding companies and SPVs in international structures
Regulated entities (ASP, CIF, UCITS, AIFM) requiring professional secretarial support
Non-resident directors and shareholders seeking a local compliance partner
Legal and tax advisors acting on behalf of clients with Cyprus entities
Administrative & Secretarial Support
– Cyprus
Comprehensive Corporate Secretariat Services to Ensure Statutory Compliance and Governance in Cyprus
Eltoma (Cyprus) Limited provides a full suite of corporate secretarial and administrative support services to companies incorporated in the Republic of Cyprus, in accordance with the requirements of the Companies Law, Cap. 113 and other applicable regulations. We serve as the named company secretary and act as a reliable governance partner to ensure that your legal entities remain compliant, well-documented, and operationally efficient.
Cyprus-incorporated companies are legally required to maintain accurate statutory registers, pass formal board and shareholder resolutions for corporate actions, and submit filings with the Department of Registrar of Companies and Intellectual Property (DRCIP). Our team ensures full compliance with these obligations while providing practical administrative support tailored to the needs of both local and international clients.
Whether your company is dormant, actively trading, part of a holding structure, or operating under regulatory supervision, our Cyprus-based secretarial team delivers proactive and professional support at every stage of your business lifecycle.
Whether your company is dormant, actively trading, part of a holding structure, or operating under regulatory supervision, our Cyprus-based secretarial team delivers proactive and professional support at every stage of your business lifecycle.
Our Secretarial Services Include:
- Appointment as the official company secretary under Cap. 113
- Provision of registered office address in Limassol, Cyprus for statutory correspondence
- Receipt and forwarding of legal notices, official letters, and government communications
- Maintenance of a secure, physical location for company records as required by law
We ensure the accurate and up-to-date maintenance of all statutory company registers, including:
- Register of directors and secretary
- Register of members (shareholders)
- Register of charges and debentures
- Register of transfers and allotments
- Maintenance of the minute book and general meeting records
- Secure archiving of corporate documents in accordance with statutory retention rules
We support directors and shareholders in executing corporate actions through the drafting and execution of:
- Board resolutions and written resolutions of directors
- Shareholder resolutions, both ordinary and special
- Minutes of board meetings, including AGMs and EGMs
- Resolutions approving key events such as capital changes, share issues, company restructuring, or dividend declarations
- Circulation of meeting agendas and supporting documents
- Our team ensures that all resolutions comply with the company’s Memorandum & Articles of Association and statutory procedure.
When administering your corporate secretarial duties in Cyprus, the Department of Registrar of Companies & IP (DRCIP) requires specific forms at each stage:
A. Company Incorporation Forms
Integration into Administrative & Secretarial Services Description:
Ensure your website reflects these accurate form requirements:
A. Company Incorporation Forms
- HE1 – Statutory Declaration (by lawyer or founder)
- HE2 – Notification of Registered Office Address
- HE3 – Notification of First Directors and Secretary
- HE5 – Consent to Act as Director (for public companies only)
- HE2 – Change of Registered Office (must be filed within 14 days of any change)
- HE4 – Notification of Change in Directors or Secretary or Their Details (such as address changes)
- HE12 – Declaration of Allotment of Shares
- HE32(I)/HE32Δ/HE32ΧΚ – Annual Return accompanied by financial statements (private, public, or no-share-cap companies respectively)
Integration into Administrative & Secretarial Services Description:
Ensure your website reflects these accurate form requirements:
- Registered Office Changes – HE2
- Director/Secretary Updates – HE4
- Share Allotments – HE12
- Annual Return – HE32 variants, filed annually with financial statements
Eltoma assists in managing shareholder communication and documentation, including:
- Preparation and distribution of notices of general meetings
- Proxy form preparation and tabulation of votes
- Record-keeping of share certificates, stock transfers, and members’ consents
- Drafting shareholder agreements and resolutions
- Maintenance of confidentiality protocols for nominee shareholder arrangements
We provide support and materials essential for proper governance, including:
- Issuance and replacement of share certificates
- Provision of common seals, company stamps, and certified true copies
- Review of Articles of Association and internal governance documents
- Advisory on best practices in corporate compliance and board operations
- Preparation of documents for bank account opening, licence applications, or due diligence reviews
Legal Framework & Compliance
Our secretarial services are fully aligned with:
- The Companies Law, Cap. 113 (as amended)
- Guidance issued by the Department of Registrar of Companies and Intellectual Property (DRCIP)
- Anti-Money Laundering Law, GDPR, and international transparency standards
- Record-keeping and notification requirements under EU directives (e.g. UBO registers, DAC6)
Why choose Eltoma?
- Licensed & Experienced
Extensive knowledge of Cyprus corporate law and registrar procedures - End-to-End Support
Full document preparation, filing, and advisory under one roof - Multilingual Capability
Documents available in English, Greek, or bilingual formats - Integrated Service
Seamlessly combined with our tax, accounting, and incorporation services - Confidential & Secure
Professional handling of corporate records and sensitive communications
| | Get in Touch For reliable, responsive, and fully compliant corporate secretarial services in Cyprus, contact Eltoma (Cyprus) Limited today. |